West Virginia Conservation Agency  •  1900 Kanawha Blvd. E. •  Charleston, WV 25305  •  304-558-2204
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Proposed Contracted Projects

The fourteen (14) Conservation Districts may utilize a competitive bid process for project contracts above $2,500.00.  Examples of work include stream blockage removal; 319 Non-point Source projects; and operation, maintenance, and repair on flood control structures.

Job Showing Attendance Is Mandatory - Job Specs are received at the job showing only.

To be eligible to bid on project contracts, contractors must be present at the job showing and must arrive prior to the listed Job Showing Time to receive the Notice to Prospective Bidders.  Contractors arriving after the Job Showing Time will not be permitted to participate.


1. Bid Schedule Sheet (page from "Notice to Prospective Bidders")
2. Company/Business Data Sheet (page from "Notice to Prospective Bidders")
3. No Debt Affidavit (page from "Notice to Prospective Bidders")
4. Drug Free Workplace Confirmation Affidavit (page from "Notice to Prospective Bidders")
5. Contractor's License
6. Business License
7. Certificate of liability Insurance
8. Bid Guarantee (If Required)

Bids will be rejected if the Contractor's License, Business License, and Certificate of Liability Insurance are omitted unless stated otherwise in job announcement.

Any omissions of paperwork or data on the paperwork will cause the bid to be rejected

Criteria for Contractor's License, Business License, and Certificate of Liability Insurance are as follows:

1. A copy of your current WEST VIRGINIA CONTRACTORS LICENSE from the approved West Virginia Division of Labor Contractor Licensing list located at the following link:

The required classification(s) will be listed in the posting for each project below.

2. A copy of your current WEST VIRGINIA BUSINESS LICENSE


During the bid evaluation the contract specialist will ensure all proper documentation listed above is received and accurate.

The evaluation process will also verify the contractor is in good standing with:

1. State Debarred Vendor list

2. Federal debarment or Suspension list

3. Default on Unemployment Taxes

4. Employer Violations List for Unemployment Taxes

5. Default on Workers' Compensation

6. Employer Violators List for Workers' Compensation


Contractors are encouraged to routinely check for updates to locations and times (including postponement and cancellation) up to 24 hours prior to the Job Showing Date.

Questions may be directed to contracting@wvca.us.

Listed upcoming projects:


Contract Number:   2017-10-05 OMR PVCD Lost River
Project:   Grass Mowing of Dams OMR Lost River
District:   Potomac Valley
Project Location (county/counties):   Hardy
Job Showing Date:   10/05/2017
Sign In Time:   9:45 AM
Job Showing Time:   10:00 AM
Job Showing Location:   Mathias Baker Fire and Rescue Center’s parking lot
POC (304) 558-2204:   Edward Cox

NO Contractor License required for this Grass Mowing Contract


Location to meet is the Mathias Baker Fire and Rescue Center’s parking lot just off Baker exit of US-48 E/WV-55 (left onto WV-259 S) (Grid Coordinates 39.047411, -78.736981)

Work will consist of furnishing all materials and labor necessary for the routine grass mowing on three (3) flood control structures (Dams). This includes mowing, weed eating, and preform post construction site reclamation. Dams are located within Hardy County, WV.



The required mowing equipment for this contract shall be a mower designed by the manufacturer for operation on steep slopes. The preferred method of maintaining the slopes of a dam is by horizontal mowing.  Bidder/contractor must identify the type of equipment to be used and include the manufacturer’s specifications for horizontal slope mowing capability for each identified piece of equipment, with their bid.  The contractor is responsible for adhering to all applicable safety laws and to the manufactures recommendations for the equipment they provide to perform the work.

The three (3) Dams of the Lost River have multiple ranges in slope.  They range from 3.5/1 to 2.5/1 in slope for the Upstream Face and Downstream Face.    

Slope              Degrees          Percent                               3.5/1                15.95o            28.57%                      Slope              Degrees          Percent                               2.5/1                 21.80         40%       


Please be prepared: Job showing may take up to 2.5 hours to visit each dam site and look at the scope of work. Contractors will ensure they have plenty of fuel and water. These are remote sites with limited to no cell phone service.


The time frame for work is 14 calendar days.


This is a Lump Sum contract.

Must attend job showing to participate in the bid process. Sign-in will be from 9:45 AM to 10:00 AM.  NO Contractor will be allowed to Sign-in after 10:00 AM unless they were present at job show location prior to 10:00 AM and waiting in line to sign-in.


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