The fourteen (14) Conservation Districts utilize a public competitive bid process for project contracts above $2,500.00. These projects include, but are not limited to, Flood Recovery/Stream Blockage Removal; 319 Non-point Source projects; and Operation, Maintenance, and Repair on flood control structures. These projects are site specific. In order to complete these projects, the Districts will hold Job Showings.
All bidders/contractors are welcome and encouraged to attend District Job Showings.
Small and minority businesses, women's business enterprises, and labor surplus area firms are highly encouraged to participate in every Job Showing.
Job Showing Attendance Is Mandatory
Project Specifications, Drawings, and Bid Packets are received at the job showing only
To be eligible to bid on project contracts, bidders/contractors must be present at the job showing and must arrive prior to the listed Job Showing Start Time to receive the Bid Packet documents.
Contractors arriving after the Job Showing Start Time will not be permitted to participate.
THE CONTRACTOR MAY BE REQUIRED TO SUBMIT THE FOLLOWING DOCUMENTS IN THEIR BID PACKET;
THE BID NOTICE SHALL ESTABLISH THE REQUIREMENTS AT THE JOB SHOWING:
| 1. Bid Schedule Sheet | Provided at Job Showing | |
| 2. Company/Business Data Sheet | Provided at Job Showing | |
| 3. No Debt Affidavit | Provided at Job Showing | |
| 4. West Virginia State Tax Department Business Registration Certificate | Required on all contracts | |
| 5. Certificate of liability Insurance | Required on all contracts | |
| 6. Contractor's License | Required on all contracts except grass mowing contracts | |
| 7. Identify slope mowing equipment and provide manufacturer's specifications for horizontal slope mowing capability | Only required for grass mowing contracts | |
| 8. Bid Guarantee | Required on Construction Projects Exceeding State Procurement Threshold | |
| 9. Drug Free Workplace Confirmation Affidavit | Required on Construction Projects over state threshold | |
| 10. Debarment, Suspension, & Other Responsible Matters Affidavit | Provided at Job Showing |
Bids will be rejected if the required licenses, certificates or documents are omitted.
Any omissions of paperwork or data on the paperwork will cause the bid to be rejected.
Criteria for Contractor's License, Business License, and Certificate of Liability Insurance are as follows:
(click on criteria for link to more information)
1. West Virginia Contractors License - Current copy of your West Virginia Contractor’s License
- Classification(s) will come from the approved West Virginia Division of Labor Contractor Licensing list.
- The required classification(s) will be listed in the Job Show Posting for each project.
2. West Virginia Business Registration Certificate - All bidders/contractors will be licensed to do business in West Virginia. A copy of your certificate must be submitted with bid. Also, bidder/contractor must be registered with West Virginia Secretary of State and WorkForce West Virginia (Unemployment Compensation).
3. Certificate of Liability Insurance - Bidders/Contractors willsubmit proof of standard Liability Insurance.
4. West Virginia State Tax Department Statement of Good Standing - The bidder/contractor will request for Letter of Good Standing from the West Virginia State Tax Department. This is accomplished by completing a GSR-01 form located at either the MyTaxes website or the West Virginia State Tax Department website.
If you have a MyTaxes account, you may complete this form from your My Taxes account. The form is found under the "I Want To" section. This option allows the response to the Good Standing Request https://mytaxes.wvtax.gov/?link=gsr to be viewed and printed next business day following the completion of the account review.
If you are not currently registered for MyTaxes, you may register now by visiting our MyTaxes website https://mytaxes.wvtax.gov/ , and then selecting the "Don't have a logon? Register here" link. Please note: A GSR-01 request via a MyTaxes account offers the quickest turnaround time.
A second option is to complete the GSR-01from our website https://tax.wv.gov/Documents/TaxForms/gsr01.pdf . Please note that the response will be sent via US Mail to the address on file.
Once the letter of good standing is received, the bidder/contractor will place a copy in their bid packet.5. Company/Business Data Sheet - Requires you to provide your Federal ID Number and your Unemployment Account Number.
Bid Evaluation:
During the bid evaluation the contract specialist will ensure all proper documentation listed above is received and accurate.
The evaluation process will also verify the contractor is in good standing with:
1. State Debarred Vendor list
2. Federal debarment or Suspension list
3. Default on Unemployment Taxes
4. Employer Violations List for Unemployment Taxes
5. Default on Workers' Compensation
6. Employer Violators List for Workers' Compensation
Federal Funding:
If Federal Funding is involved/attached to the contracted project, additional Federal Procurement Rules and Regulations will apply.Job Show Posting - Updates, Postponements and Cancellations:
Contractors are encouraged to routinely check for updates to locations and times (including postponement and cancellation) up to 24 hours prior to the Job Showing Date.Information from sources other than this web page regarding Conservation District job postings may not be accurate. The WVCA and Conservation Districts assume no liability for contractors who rely on information about these job postings from another source.
Questions may be directed to contracting@wvca.us.
Listed upcoming projects:
| Contract Number: | 2025-06-09 OMR MCD U. Deckers Crk. M&M | |
| Project: | Upper Deckers Creek Dams Mowing and Maintenance | |
| District: | Monongahela | |
| Project Location (county/counties): | Preston | |
| Job Showing Date: | 06/09/2025 | |
| Sign In Time: | 10:00 AM | |
| Job Showing Time: | 10:15 AM | |
| Job Showing Location: | WVU Ruby Research farm | |
| POC (304) 957-1406: | Edward Cox | |
| Classifications: | Mowing Contract does not require a Contractor's License. |
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| Notes: |
LOCATION TO MEET FOR JOB SHOWING:
The location to meet is the parking lot across from the first building of WVU Ruby Research farm, 155 WVU Reedsville Farm Dr, Reedsville, WV 26547.
Coordinates are 39°30'58.2"N 79°48'49.6"W or (39.516292, -79.813763)
JOB SHOWING:
We will sign-in, review the Notice to Prospective Bidders and walk project site(s).
OBJECTIVE:
To mow and weed eat five (5) Flood Control Structures / Dams on Upper Deckers Creek. All locations are in Preston County within the Monongahela Conservation District in West Virginia.
SCOPE OF WORK:
Work will consist of furnishing all materials and labor necessary for the mowing and weed eating on five (5) flood control structures (Dams), fill an identified Animal hole, remove identified trees, and remove identified woody debris. Post maintenance site reclamation will be completed on all sites and other related tasks as directed by the project coordinator. This includes the dressing up of areas damaged by equipment and the seeding and mulching of all grass areas impacted by equipment. Each of these items will be executed as detailed in the plan-view drawing(s) and outlined at the job showing.
The time frame for work is 30 calendar days.
This is a lump-sum contract.
REQUIRED EQUIPMENT:
MOWER: Designed by the manufacturer for operation on steep slopes. The method of maintaining the slopes of a dam is horizontal mowing. Any issues with this method will be directed at the Project Coordinator. The Project Manager may make changes based on environmental conditions. The bidder/contractor must identify the type of equipment to be used and include the manufacturer’s specifications for horizontal slope mowing capability for each identified piece of equipment, with their bid. The contractor is responsible for adhering to all applicable safety laws and to the manufacturers’ recommendations for the equipment they provide to perform the work.
The Upper Deckers Dams have a slope of 2.5 to 1. Equipment must be able to operate on a 2.5 to 1 slope.
WEED EATER: Designed areas will be cut by weed eaters.
CHAINSAW: Operator with proper PPE
REQUIREMENT POST JOB SHOWING
Documentation to submit in bid packet for the bid opening, as designated at the job showing.
Contractors must submit copies of the following documents with their bid:
Must attend job showing to participate in the bid process. Sign-in will be from 10:00 AM to 10:15 AM. NO Contractor will be allowed to sign in after 10:15 AM unless they are at the job show location before 10:15 AM and waiting in line to sign in.
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| Contract Number: | 2025-06-10 OMR MCD U. Buffalo Crk. M&M | |
| Project: | Upper Buffalo Creek Dams Mowing and Maintenance | |
| District: | Monongahela | |
| Project Location (county/counties): | Marion | |
| Job Showing Date: | 06/10/2025 | |
| Sign In Time: | 10:00 AM | |
| Job Showing Time: | 10:15 AM | |
| Job Showing Location: | Mannington Price Cutter Parking Lot | |
| POC (304) 957-1406: | Edward Cox | |
| Classifications: | Mowing Contract does not require a Contractor's License. |
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| Notes: |
LOCATION TO MEET FOR JOB SHOWING:
The location to meet is the parking lot for the Mannington Price Cutter Parking Lot (closest to the Advance Auto Parts), 8915 Rainbow Plaza, Mannington, WV 26582.
Coordinates are 39°31'07.9"N 80°19'19.4"W or (39.518868, -80.322045)
JOB SHOWING:
We will sign-in, review the Notice to Prospective Bidders and walk project site(s).
OBJECTIVE:
To mow and weed eat seven (7) Flood Control Structures / Dams on Upper Buffalo Creek. All locations are in Marion County within the Monongahela Conservation District in West Virginia.
SCOPE OF WORK:
Work will consist of furnishing all materials and labor necessary for the mowing and weed eating on seven (7) flood control structures (Dams), remove identified trees, and remove identified woody debris. Post maintenance site reclamation will be completed on all sites and other related tasks as directed by the project coordinator. This includes the dressing up of areas damaged by equipment and the seeding and mulching of all grass areas impacted by equipment. Each of these items will be executed as detailed in the plan-view drawing(s) and outlined at the job showing.
The time frame for work is 30 calendar days.
This is a lump-sum contract.
REQUIRED EQUIPMENT:
MOWER: Designed by the manufacturer for operation on steep slopes. The method of maintaining the slopes of a dam is horizontal mowing. Any issues with this method will be directed at the Project Coordinator. The Project Manager may make changes based on environmental conditions. The bidder/contractor must identify the type of equipment to be used and include the manufacturer’s specifications for horizontal slope mowing capability for each identified piece of equipment, with their bid. The contractor is responsible for adhering to all applicable safety laws and to the manufacturers’ recommendations for the equipment they provide to perform the work.
The Upper Buffalo Dams have a slope of 2.5 to 1. Equipment must be able to operate on a 2.5 to 1 slope.
WEED EATER: Designed areas will be cut by weed eaters.
CHAINSAW: Removal of woody debris from the face of dam. Required PPE (Chaps)
REQUIREMENT POST JOB SHOWING
Documentation to submit in bid packet for the bid opening, as designated at the job showing.
Contractors must submit copies of the following documents with their bid:
Must attend job showing to participate in the bid process. Sign-in will be from 10:00 AM to 10:15 AM. NO Contractor will be allowed to sign in after 10:15 AM unless they are at the job show location before 10:15 AM and waiting in line to sign in.
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